July 28, 2020

UPDATED HOUSING FAQs

Moving In

Q: When will students be allowed to move into the dorms? 
A: First-year students will move in on September 2 and 3. Returning students will move in September 5, 6, and 7.  Unlike prior years, in which you were able to arrive at any time on move-in day, this year each arriving student will need to sign up for a specific check in time. The Office of Students Affairs is currently working on a detailed plan for move-in day and we will share that information with families as soon as possible. 

Q: What will move-in be like? 

A:  In order to protect the health and safety of our community, and in order to be in compliance with public health regulations this year’s move-in process will be very structured: 

  • Please do not plan to arrive at Olin outside of your assigned move-in window. 

  • Accompanying family or friends will be limited to one person other than the resident. 

  • We will send you a detailed explanation of the move-in procedure in time for you to prepare. 

Q: Will you be testing family members or friends who may be helping students to move in?  
A: No. Parents would be gone by the time the test results would become available. 

Q: Will students need to quarantine upon arrival/after move-in? 
A: There remains a 14-day quarantine policy in place for people who travel to Massachusetts, including college students.  Quarantine may be waived for any traveler who can present a negative COVID-19 test result, as long as the test sample was taken within the 72 hours prior to traveling to Massachusetts and is a PCR-based test (not an antibody test).

If the traveler cannot present the negative test result described above, they must quarantine for 14 days but can be released from quarantine if they receive a negative test result prior to the end of the 14-day period.  Of course, anyone who is exhibiting symptoms of illness or has a known possible exposure after the test sample was taken must remain in quarantine.

Given that we will test each student on the day of arrival, unless exhibiting symptoms or having had a possible exposure, students will only need to stay in quarantine until receiving a negative test result.

The state has also clarified that the same conditions apply to family members who travel from out to state to accompany their student to campus.  While there is an exception for travelers who will be in the state for less than 24 hours, they have emphasized to us that there are still exposure risks associated with moving a student into their residence hall.  This means that it is still best to have a negative COVID-19 test within the 72 hours prior to arrival for family members, as well.

Q: Will students serve their 14-day quarantine on campus? 
A: Students will quarantine on campus after their assigned arrival time. However, if you arrive in the area several days before your arrival time, we will not be able to offer you campus access and you may need to make other arrangements.

Campus Living

Q: Is there a list of what a dorm room has in it so we will know what we need to supply?
A: Yes, it is online HERE

Q: Will rooms be doubles or singles?
A: Rooms will be singles. If a student requests a double, those requests will be assessed on a case by case basis, and decisions will be made based on the most current public health information and with thoughtful regard for the entire community.

Q: What is the order of priority for on-campus housing?
A: If we are not able to house all students who wish to live on campus, first year students, seniors, international students, and students who have needs related to accessing the curriculum or safety will be given first priority.

Q: Can students choose to be remote for the fall semester and then join the residential community for the spring semester? 

A: We will ask each student to share their plans in the Student Intent form that we will be sending out on July 21. The pandemic is a fluid situation, and we cannot promise that students who choose to be remote in the Fall will be able to join the residential community in the spring. We can promise that we will make every effort to accommodate any requests we receive.

Q: How will the dorms be cleaned?
A: We are currently working on enhancing campus cleaning routines. We are replacing all of the air filters and upgrading the quality of the filters in the student dorms. We are also working on additional cleaning protocols recommended by public health officials.

Q: How will student belongings, left at Olin in spring 2020, be handled for those not returning in the fall? 

A: If a student will be living on campus in the fall we will move belongings from spring 2020 into Fall 2020 rooms. Students who will not be on campus this fall should have received an email with information about picking up or storing belongings. If you still have questions please reach out to Student Life.

 

Q: When will fall tuition be due? and when you think bills will be issued?  
A: Student bills for the fall semester are expected to be available through the student portal by August 15.  Payment in full is due by September 15th unless enrollment in a payment plan through TMS/Nelnet has been completed.  Please visit   olin.afford.com  to make a payment or to enroll in a payment plan. A late fee of $150 will be assessed if payment has not been received and there is no payment plan in place by September 15. Students with an unpaid balance for the fall semester will not be allowed to register for Spring 2021 classes until their balance has been paid. 

All enrolled students who will be on campus or in Massachusetts are required to have adequate health insurance coverage. Students who will be studying 100% remotely outside of MA or internationally can defer their Massachusetts insurance obligation for fall. To waive coverage students must indicate proof of adequate coverage by completing the waiver process at  universityhealthplans.com.  

When the waiver form has been completed, the charge for health insurance will be reversed off your student account.  Waivers must be completed by August 30 or the student will be enrolled in the plan and will be responsible for the full premium of $2,993 for coverage from 8/15/20-8/14/21. Indicating your desire to waive health insurance in the Student Intent Form (due 7/21) is very helpful to us, but is not in itself sufficient to waive coverage. You must also complete the waiver process at   universityhealthplans.com.  

Off Campus Living

Q: 
 Are students going to be allowed to live off campus? 
A: Yes, students can live off campus and do their coursework remotely, but they cannot come to campus. There will be no visitors allowed on campus. 

Q: If a student chooses not to live on campus will financial aid be impacted? 
A: Olin is committed to continuing to meet the full financial need of students who are eligible for financial aid. The cost of living while enrolled is considered when determining the amount of financial aid you receive, regardless of where you live. 

Q: If students live off campus, will they still have to pay for room and board? 
A: No. 

If you opt to live off campus, either at your permanent address or in other non-Olin housing, your financial aid will be re-reviewed based on the appropriate expenses. Because  expenses associated with non-resident living are not paid to Olin, your financial aid may actually exceed the amount you owe on your billing statement. In this case, the Student Accounts Office will provide any excess funds as a refund, which should be used to assist with your living expenses.

Public Health

Q: Where will students live if they become sick or need to quarantine? 
A: We are setting aside rooms with private bathrooms designated for quarantine (in case of exposure or symptoms) and isolation (in case of illness that does not require intensive medical attention). We will provide meal deliveries, medical deliveries, tele-health, or get them additional help should they require it. Should a student require more intensive medical attention, we will facilitate a transfer to an appropriate area hospital.

Because a student may be asked to quarantine or isolate with little notice, we will provide instructions about having a bag packed in case you need to be moved/isolated.

Q: Will on-campus residential students be allowed to leave campus? 
A: Students are strongly encouraged to remain on campus and leave only for necessary business, and to do so sparingly. For example, you may need to leave campus to shop for groceries and supplies, attend medical appointments that cannot be conducted remotely, or to participate in outdoor exercise (walking/running off campus). If you leave campus, you are expected to follow physical distancing guidelines and wear a face covering. Whenever possible, it is best to conduct business remotely and have items delivered.

Q: Will deliveries to campus be allowed (such as food delivery)? 
A: Packages that normally come to the mailroom, such as Amazon deliveries or packages from home, will continue to come to the mailroom for pickup by students. 

If students order food from off campus vendors curbside pickup at the establishment or contactless delivery to front of the residence hall should be used.  Masks should be worn during pickup.

Q: What happens if MA goes back to Phase 2? 
A: The Commonwealth of Massachusetts requires colleges and universities to have a 48-hour shutdown plan. If Massachusetts returns to Phase 2, Olin will shut down in-person operations.  We also have an ethical and moral responsibility to not spread disease. We will not send sick students home to their families. In the spring 2020, there was a process to request extended housing for various needs. We would follow a similar process this fall. 

Q: Will visitors be allowed in the dorms? 
A: No. No visitors will be allowed on campus.

Q: Will students who opt to live on campus for the fall semester be expected to stay on campus throughout Thanksgiving week? 
A: Students will be allowed to leave campus during Thanksgiving break; however, they will not be permitted to return. They would then need to finish the semester and take their finals away from campus.

Q: How will students from across the country travel to Olin safely? 
A: We are not requiring students to live on campus. We made this decision because we know each student needs to do what’s right for them and for their families, and there is some risk involved in any long-distance travel. If students do not feel safe traveling at this time they can choose to enroll and study remotely. Advice for minimizing travel risk is available from the CDC  here

CAMPUS LIFE FAQs

Q: Will students have access to the Weissman Foundry? 
A: Babson has not yet established guidelines for the Foundry. As soon as they do, we will let students know.

Q: Is Ultimate Frisbee still allowed? 
A: Unfortunately, Ultimate Frisbee has been deemed a high-risk sport and will not be allowed on campus in the fall.

Q: Do you anticipate Formula, Baja, HPV, and other project teams or clubs continuing in the Fall? If yes, do you anticipate virtual or hybrid?
 
A: (updated 7/21): We anticipate that competition organizations will be sharing updated information to accommodate our collective changes in activities. At this time, we have limited “open” spaces for clubs to work. We will solicit proposals from teams and clubs for arrangements that allow them to do as much as possible, while maintaining safety and working within published guidelines. Clubs will also be able to request fabrication by the Shop. 

Q: We are curious about the use of shared spaces (e.g. Shop, etc.). Are there any broad guidelines in place? 
A: We are still working to figure this out. Access to shared spaces will look different. The kitchens in the dorms will not be available to students. The shops and LPB will not be available either. The Library also falls into this area. The Library spaces will be closed but their resources will be accessible, for example offering books via a curbside service. There will be a great deal of support for making sure we can run team and project-based courses (e.g. SCOPE, ADE) as smoothly as possible while maintaining safety. . We are all hopeful that over the course of the year we can loosen the restrictions.

Q: Will sewing machines be accessible from the library via curbside pickup to allow students to create more masks? 
A: The library staff is creating a physical lending plan based on multiple organizational recommendations. Their field has been doing rigorous studies on the transmission of the virus on different kinds of library materials. Olin’s own crack library professionals tell us that the consensus is a 72-hour quarantine period before checking things back out. They have also been contending with the contactless pickup question for months and have developed some good streamlined processes to put into place to make sure people can access physical resources as need.

Our library staff are also looking into e-book options for all required course texts and other online options for the Olin community. They will share more information as the other on-campus plans develop.

Q: If the Library and most shared spaces are closed, will there be other places for students to work and study? Will students be expected to do the majority of their class work in their dorm rooms? 
A: We are working on household groups among students so that we can reduce social distancing restrictions within those groupings. We are still working out what this will look like for day-to-day interaction and the possibility of places for students to work and study. 

Q: Will household grouping have to be all one gender? can it be mixed? for example suites mixed? 
A: No they do not need to be single gendered. 

Q: How about food/kitchen access for on campus students?
 
A: It does not look like we can open the kitchens in the residence halls.

Q: How would eating work? I assume that the cafeteria would not be a good idea? 
A: We will not have our usual self-service buffets. Students will come to the Dining Hall and select what they want, which the dining hall team will package and give to the students.  Limited socially distant dining room and/or outdoor seating may be available. We are working on those plans now.

Q: Will there still be opportunities for student employment? 
A: Yes, there will be opportunities for student employment. There may even be increased opportunities, although the jobs may be different than in years past.  NINJA opportunities will also be available. 

July 15, 2020

HOUSING FAQs

Moving In

Q: When will students be allowed to move into the dorms?
A: First-year students will move in on September 2 and 3. Returning students will move in September 5, 6, and 7.  Unlike prior years, in which you were able to arrive at any time on move-in day, this year each arriving student will need to sign up for a specific check in time. The Office of Students Affairs is currently working on a detailed plan for move-in day and we will share that information with families as soon as possible.

Q: What will move-in be like?
A:  In order to protect the health and safety of our community, and in order to be in compliance with public health regulations this year’s move-in process will be very structured:

  • Please do not plan to arrive at Olin outside of your assigned move-in window.
  • Accompanying family or friends will be limited to one person other than the resident.
  • We will send you a detailed explanation of the move-in procedure in time for you to prepare.

Q: Will you be testing family members or friends who may be helping students to move in?
A: No. Parents would be gone by the time the test results would become available.

Q: Will students need to quarantine upon arrival/after move-in?
A: Based both on current requirements in Massachusetts and on our expectations about what is likely in September, we anticipate that all students may be required to quarantine after arrival.  Students should plan for 14 days, beginning the night of their arrival.  It is possible that sufficient negative testing would allow us to shorten some quarantine periods.

Q: Will students serve their 14-day quarantine on campus?
A: We do not expect any students to have to quarantine off campus. However, if you arrive in the area several days before your move-in window, we will not be able to offer you campus access and you may need to make other arrangements.

Campus Living

Q: Is there a list of what a dorm room has in it so we will know what we need to supply?
A: Yes, it is online HERE.

Q: Will rooms be doubles or singles?
A: Rooms will be singles. If a student requests a double, those requests will be assessed on a case by case basis, and decisions will be made based on the most current public health information and with thoughtful regard for the entire community.   

Q: What is the order of priority for on-campus housing?
A: If we are not able to house all students who wish to live on campus, first year students, seniors, international students, and students who have needs related to accessing the curriculum or safety will be given first priority.

Q: Can students choose to be remote for the fall semester and then join the residential community for the spring semester?
A: We will ask each student to share their plans in the Student Intent form that we will be sending out on July 21. The pandemic is a fluid situation, and we cannot promise that students who choose to be remote in the Fall will be able to join the residential community in the spring. We can promise that we will make every effort to accommodate any requests we receive.

Q: How will the dorms be cleaned?
A: We are currently working on enhancing campus cleaning routines. We are replacing all of the air filters and upgrading the quality of the filters in the student dorms. We are also working on additional cleaning protocols recommended by public health officials.

Q: How will student belongings, left at Olin in spring 2020, be handled for those not returning in the fall?
A: If a student will be living on campus in the fall  we can move belongings from spring 2020 into Fall 2020 rooms. We will create  a plan to return belongings if a student decides to not come back to campus.

Q: When will fall tuition be due? and when you think bills will be issued? 
A: Student bills for the fall semester are expected to be available through the student portal by August 15.  Payment in full is due by September 15th unless enrollment in a payment plan through TMS/Nelnet has been completed.  Please visit  olin.afford.com  to make a payment or to enroll in a payment plan. A late fee of $150 will be assessed if payment has not been received and there is no payment plan in place by September 15. Students with an unpaid balance for the fall semester will not be allowed to register for Spring 2021 classes until their balance has been paid. 

All enrolled students are required to have adequate health coverage even if they will not be physically on campus. In order to waive coverage in the student health plan, students must indicate proof of adequate coverage by completing the waiver process at  universityhealthplans.com.  When the waiver form has been completed, the charge for health insurance will be reversed off your student account.  Waivers must be completed by August 30 or the student will be enrolled in the plan and will be responsible for the full premium of $2,993 for coverage from 8/15/20-8/14/21. While we encourage you to indicate your desire to waive health insurance in the Student Intent Form (due 7/21), this is not in itself sufficient, and you must also complete the waiver process at  universityhealthplans.com

Off Campus Living

Q: Are students going to be allowed to live off campus?
A: Yes, students can live off campus and do their coursework remotely, but they cannot come to campus. There will be no visitors allowed on campus.

Q: if students live off campus, will they still have to pay for room and board?/>A: No.

Q: If a student chooses not to live on campus will financial aid be impacted?</>A: Olin is committed to continuing to meet the full financial need of students who are eligible for financial aid. The cost of living while enrolled is considered when determining the amount of financial aid you receive, regardless of where you live.

If you opt to live off campus, either at your permanent address or in other non-Olin housing, your financial aid will be re-reviewed based on the appropriate expenses. Because  expenses associated with non-resident living are not paid to Olin, your financial aid may actually exceed the amount you owe on your billing statement. In this case, the Student Accounts Office will provide any excess funds as a refund, which should be used to assist with your living expenses.

Public Health

Q: Where will students live if they become sick or need to quarantine?
A: We are setting aside rooms with private bathrooms designated for quarantine (in case of exposure or symptoms) and isolation (in case of illness that does not require intensive medical attention). We will provide meal deliveries, medical deliveries, tele-health, or get them additional help should they require it. Should a student require more intensive medical attention, we will facilitate a transfer to an appropriate area hospital.

Because a student may be asked to quarantine or isolate with little notice, we will provide instructions about having a bag packed in case you need to be moved/isolated.

Q: Will on-campus residential students be allowed to leave campus?
A: We are working on a set of criteria for how/when students would be allowed to leave campus. We anticipate having additional guidelines to share July 21.

Q: Will deliveries to campus be allowed (such as food delivery)?
A: Packages that normally come to the mailroom, such as Amazon deliveries or packages from home, will continue to come to the mailroom for pickup by students.  

We are exploring processes for contactless delivery. We anticipate that this will be allowed, within guidelines, and will have additional information to share July 21. 

Q: What happens if MA goes back to Phase 2?
A: The Commonwealth of Massachusetts requires colleges and universities to have a 48-hour shutdown plan. If Massachusetts returns to Phase 2, Olin will shut down in-person operations.  We also have an ethical and moral responsibility to not spread disease. We will not send sick students home to their families. In the spring 2020, there was a process to request extended housing for various needs. We would follow a similar process this fall.

Q: Will visitors be allowed in the dorms?
A: No. No visitors will be allowed on campus.

Q: Will students who opt to live on campus for the fall semester be expected to stay on campus throughout Thanksgiving week?
A: Students will be allowed to leave campus during Thanksgiving break; however, they will not be permitted to return. They would then need to finish the semester and take their finals away from campus.

Q: How will students from across the country travel to Olin safely?
A: We are not requiring students to live on campus. We made this decision because we know each student needs to do what’s right for them and for their families, and there is some risk involved in any long-distance travel. If students do not feel safe traveling at this time they can choose to enroll and study remotely. Advice for minimizing travel risk is available from the CDC here.

CAMPUS LIFE FAQs

Q: Will students have access to the Weissman Foundry?
A: Babson has not yet established guidelines for the Foundry. As soon as they do, we will let students know.  

Q: Is Ultimate Frisbee still allowed?
A: Unfortunately, Ultimate Frisbee has been deemed a high-risk sport and will not be allowed on campus in the fall.

Q: Do you anticipate Formula, Baja, HPV, and other project teams or clubs continuing in the Fall? If yes, do you anticipate virtual or hybrid?

A (updated 7/21): We anticipate that competition organizations will be sharing updated information to accommodate our collective changes in activities. At this time, we have limited “open” spaces for clubs to work. We will solicit proposals from teams and clubs for arrangements that allow them to do as much as possible, while maintaining safety and working within published guidelines. Clubs will also be able to request fabrication by the Shop.

Q: We are curious about the use of shared spaces (e.g. Shop, etc.). Are there any broad guidelines in place?
A: We are still working to figure this out. Access to shared spaces will look different. The kitchens in the dorms will not be available to students. The shops and LPB will not be available either. The Library also falls into this area. The Library spaces will be closed but their resources will be accessible, for example offering books via a curbside service. There will be a great deal of support for making sure we can run team and project-based courses (e.g. SCOPE, ADE) as smoothly as possible while maintaining safety. . We are all hopeful that over the course of the year we can loosen the restrictions.

Q: Will sewing machines be accessible from the library via curbside pickup to allow students to create more masks?
A: The library staff is creating a physical lending plan based on multiple organizational recommendations. Their field has been doing rigorous studies on the transmission of the virus on different kinds of library materials. Olin’s own crack library professionals tell us that the consensus is a 72-hour quarantine period before checking things back out. They have also been contending with the contactless pickup question for months and have developed some good streamlined processes to put into place to make sure people can access physical resources as need.

Our library staff are also looking into e-book options for all required course texts and other online options for the Olin community. They will share more information as the other on-campus plans develop.

Q: If the Library and most shared spaces are closed, will there be other places for students to work and study? Will students be expected to do the majority of their class work in their dorm rooms?
A: We are working on household groups among students so that we can reduce social distancing restrictions within those groupings. We are still working out what this will look like for day-to-day interaction and the possibility of places for students to work and study.

Q: Will household grouping have to be all one gender? can it be mixed? for example suites mixed?
A: No they do not need to be single gendered.

Q: How about food/kitchen access for on campus students?
A: It does not look like we can open the kitchens in the dorms this fall.

Q: How would eating work? I assume that the cafeteria would not be a good idea
A: We will not have self-service buffets. Students will come in and select what they want, which the dining hall team will package and give to the students. There will be much more information about the dining program in the July 21 Information Packet.

Q: Will there still be opportunities for student employment?
A: Yes, there will be opportunities for student employment. There may even be increased opportunities, although the jobs may be different than in years past.  NINJA opportunities will also be available.