Position Title: Temporary DFAR Administrative Assistant
Founded in 1997, Olin College is a selective, gender-balanced undergraduate engineering institution with a dual mission to educate exemplary engineering innovators and to lead the transformation of engineering education. Olin embraces “people to people” engineering: starting from understanding people and their needs, to designing solutions, to delivering new technologies and services to people and society at large. Olin’s innovative approach to engineering education erases disciplinary boundaries and encourages students to take control of their own learning. Olin students learn through project-based, collaborative activities and develop 21st century skills and perspectives by taking on authentic engineering challenges and entrepreneurial experiences. Olin has forged active partnerships with neighboring Babson and Wellesley Colleges and has co-designed transformative educational experiences with a broad range of collaborators around the globe.
Working independently, performs a broad range of highly skilled administrative tasks in support of the VP of Development and the Development Office in a professional manner. Duties and responsibilities are varied and confidential in nature. Experience in the higher education environment and familiarity with college policies and procedures is preferred. The successful candidate will be extremely organized, possess strong oral and written communication skills as well as computer proficiencies, demonstrate good judgment and able to prioritize multiple tasks. The person in this position will serve as a key partner to the Vice President.
1) Provide administrative support to the Vice President:
- Manage the VP’s calendar; prioritize time commitments and assist the VP in optimizing the schedule.
- Make travel and meeting arrangements. Coordinate activities with the staff in the Office of the President and other areas of the College.
- Assist VP with donor contact reports; stewardship of major donors; and communication with donors and other contacts, including drafting letters and emails.
- In VP’s absence ensure that requests for action or information are relayed to the appropriate staff. Exercise judgment in determining urgency of request and help implement action.
- Process VP’s travel expenses and other department expenses
2) Provide administrative support to the Department
- Serve as the initial point of contact (via the phone and in the office) for the Department.
- Schedule department and other meetings, prepare agendas, take and distribute notes and action items as needed.
- Maintain inventory and order department office supplies as needed.
3) Provide support for Fundraising Activities
- Prepare reports, proposals, and presentations as needed for prospects, campaign volunteers Board of Trustee members, and Presidents Council members.
- Provide materials and assistance to volunteers as needed.
4) Other Responsibilities:
- Assist with the preparation of materials for Board of Trustee meetings and for ongoing Trustee Committee activities, specifically for the Development Committee.
- Coordinate arrangements for committee meetings and conference calls.
- Assemble and distribute materials for committee meetings.
- Coordinate the production of relevant sections of the Board of Trustees Meeting Books.
- Prepare and distribute meeting minutes.
- Assist with event logistics for College and department events such as the President’s Council meetings, Alumni Weekends, etc.
- Perform other duties as assigned.
- Education: Bachelor’s degree or equivalent
- Experience: Five to six years of increasingly responsible related experience, preferably in an academic institution.
- Good judgment in dealing with sensitive or confidential matters.
- Superb writing, organizational, and interpersonal skills.
- Proficiency with word processing, spreadsheet, calendaring and database applications.
- Knowledge of business mathematics and accounting procedures.
The person in this position will have frequent contact with all Olin constituencies including Trustees and Advisory Board members, as well as external individuals and organizations.
Please send resume and cover letter to email@example.com. Please include your reason of your interest in working at Olin College of Engineering.
In accordance with its own values and with federal and state regulations, Franklin W. Olin College of Engineering does not discriminate in admission, programs, services or employment—including the recruitment, hiring, training and promotion of persons in all job classifications—on the basis of race, color, religion, gender, national origin, sexual orientation, age, physical or mental disability, or veteran status.
Olin College is an Equal Opportunity Employer.