Position Title: BOW Program Coordinator - Part Time
From its inception, Olin College has sought a team of faculty, administrators and support staff who understand its mission and can help to develop this innovative college in Needham, MA. As with many newer organizations, it is imperative to hire individuals who not only carry out their own immediate responsibilities, but who also can contribute to other offices, functions and activities outside the normal scope of a job description. In other words, we are looking for "team players" who understand and support the mission of the college.
Therefore, we will seek employees: who can multi task simultaneously; who are hard working, flexible and adaptable; who can see the big picture and reprioritize their work accordingly; who can work unsupervised and take initiative; who will look for ways to assist other staff when appropriate; who see themselves as an important member of a spirited and dedicated team; and who conduct themselves professionally.
The Babson/Olin/Wellesley (BOW) Three College Collaboration is a joint effort among Babson, Olin, and Wellesley Colleges. The goals of the collaboration are to: expand educational opportunities for students; develop interdisciplinary approaches to teaching and problem solving; facilitate faculty research and teaching projects across campuses; and share best practices and collaborating in administrative functions. We are seeking a coordinator to support this program.
The BOW Coordinator plays a key role in facilitating the work of the Babson/Olin/Wellesley Three College Collaboration by conducting research, identifying needs, and managing special projects, as well as by, coordinating and steering BOW meetings and events, and providing administrative support.
- Works with Faculty Steering Committee and Provosts of Babson/Olin/Wellesley on the identification, development and implementation of BOW projects, inter-college relations strategies, and BOW development efforts.
- Responsible for exercising independent judgment on matters related to the Collaboration including marketing, strategic planning, event management and special projects.
- Coordinates communication between and among various constituents.
- Serves on committees and task forces when appropriate.
- While some of the work can be accomplished remotely, regular physical presence at one of the three campuses often at the Weissman Foundry on the Babson College campus. Periodic attendance of evening and weekends, is a requirement of the job.
Responsibilities of the Position:
- Independently manage the production and distribution of marketing materials, including annual report, orientation materials, flyers, newsletters, etc.
- Maintain the BOW Website – Perform routine updates, create content and populate calendar
- Sustain a social media presence
- Communicate with target audiences via email and college-specific communication vehicles (BabsonBuzz, OLink, etc.)
- Represent BOW in person at various events throughout the year (Student Orientation, Association for Collaborative Leadership, BOW Registrar meeting, etc.)
- Identify, maintain and update BOW-friendly contact lists
- Facilitate existing relationships in the BOW community
- Identify needs within the BOW community and develop solutions to those needs
- Other duties as assigned by the Administrative Director, Provosts or Faculty Steering Committee to contribute to the effectiveness, efficiency and growth of the Collaboration
- Serve as host and lead BOW contact at BOW events
- Retreats, Staff Receptions, Student meetings, Presidents and Provosts meetings
- Plan logistics of BOW events (scheduling, catering, RSVPs, marketing, agendas, facilities requests, etc.)
- With the Administrative Director, identify, meet with, and prepare speakers/facilitators for events
- Arrange for Faculty Connections lunches at various locations
- Produce official minutes of meetings as requested
- Generate reports for director, provosts, and presidents as requested
- Meet and communicate regularly with various constituents: Administrative Director, Faculty Steering Committee, Provosts, BOW Student ambassadors, Registrars
- Provide status reports to Administrative Director on a bi-weekly basis
- Create agendas, take notes and execute follow up for quarterly FSC and Provost meetings
- Administer Presidential Innovation Fund Grants
- Collect and distribute PIFG applications
- Serve as point of contact for PIFG applicants and recipients
- Track Innovation Fund grants; Produce Innovation Fund invoices
- Reconcile Pcard statements for Collaboration
- Support staff of Sustainability Certificate as needed
- Print certificates for those students who have earned them.
Education, Skills and Abilities:
- Sound judgment and high standards in terms of professionalism and quality of work product.
- Anticipate needs, manage multiple tasks with shifting priorities and work well under deadlines.
- Excellent interpersonal skills, including advanced verbal and written communication skills, ability to earn the trust and confidence of all constituencies.
- Effectively and efficiently handle multiple, simultaneous, and complex tasks and projects.
- Knowledge of office management principles and procedures, including proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
- Two years of college required, Bachelor’s degree preferred.
- Three - five years relevant experience in the administration of higher education or the equivalent
Please send resume and cover letter to firstname.lastname@example.org. Please include your reason of your interest in working at Olin College of Engineering.
In accordance with its own values and with federal and state regulations, Franklin W. Olin College of Engineering does not discriminate in admission, programs, services or employment—including the recruitment, hiring, training and promotion of persons in all job classifications—on the basis of race, color, religion, gender, national origin, sexual orientation, age, physical or mental disability, or veteran status.
Olin College is an Equal Opportunity Employer.