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Position Title: Advancement Services Administrator

Overview of the College:
Founded in 1997, Olin College is a selective, gender-balanced undergraduate engineering institution with a dual mission to educate exemplary engineering innovators and to lead the transformation of engineering education. Olin embraces “people to people” engineering: starting from understanding people and their needs, to designing solutions, to delivering new technologies and services to people and society at large. Olin’s innovative approach to engineering education erases disciplinary boundaries and encourages students to take control of their own learning. Olin students learn through project-based, collaborative activities and develop 21st century skills and perspectives by taking on authentic engineering challenges and entrepreneurial experiences. Olin has forged active partnerships with neighboring Babson and Wellesley Colleges and has co-designed transformative educational experiences with a broad range of collaborators around the globe.

Job Scope
The Advancement Services Administrator is responsible for database management, advancement reporting, gift recording, data integrity and data security.

The Advancement Services Administrator develops and implements data and gift-entry procedures, produces reports and mailing lists for departmental and university-wide use, and provides database training.

This position reports to and receives administrative direction from the Director of Advancement Services in the Development, Family and Alumni Relations department.

Job Responsibilities:

  • Supports fund-raising initiatives.
  • Responsible for data entry, data output and training in the fundraising database (Jenzabar).
  • Develop procedures to ensure integrity and security of database information.
  • Process new or updated information into the database as needed.
  • Continuously improve the quality of alumni and donor data.
  • Completes the daily data and gift entry, gift receipting and gift acknowledgment processes.
  • Advise on proper procedures ensuring accurate recording of gifts.
  • Ensure compliance with fundraising policies, goals and procedures
  • Produces gift and pledge reports and serves as the liaison with Finance for posting of all gifts and pledges and the creation of all new funds
  • Selects and prepares data for solicitations, pledge reminders, and phonathons; generates and tracks responses to pledge reminders and solicitations
  • Independently prepares system training materials and documents database policies and procedures as needed
  • Assist the Director of Advancement services develop, review, interpret and advise staff of office policies and procedures.
  • Assists Director of Advancement design, write and edit reports that facilitate the achievement and analysis of all fundraising and constituent relations goals;
  • Produce targeted mailing lists for communications, solicitations, invitations, etc. for Development staff and for other constituents college-wide.
  • Answer national surveys (e.g., Voluntary Support of Education (VSE) survey.
  • Serves as departmental resource for ERP.
  • Document and regularly update procedures manual.
  • Other duties as assigned.


  • Bachelor degree required;
  • Minimum three years of profession experience
  • Knowledge of fundraising and data analysis
  • Superb attention to detail and ability to switch between details and bigger impact of the collective details
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office
  • Excellent understanding of data administration and management functions (collection, entry analysis, distribution etc.)
  • Familiarity with modern database and information system technologies
  • An analytical mindset with problem-solving skills
  • Excellent communication and collaboration skills
  • Knowledge of SQL or report writing software such as Cognos preferred


Interested Candidates

Please send resume and cover letter to

Non-discrimination/Affirmative Action Statement

In accordance with its own values and with federal and state regulations, Franklin W. Olin College of Engineering does not discriminate in admission, programs, services or employment—including the recruitment, hiring, training and promotion of persons in all job classifications—on the basis of race, color, religion, gender, national origin, sexual orientation, age, physical or mental disability, or veteran status.